SAP RPA: robots that do repetitive SAP work with your own permissions
We build robots for teams that spend their days in the same SAP screens. The robot uses SAP the way an employee does, posts under that employee's own user, logs every step and stops when it is not sure. Your SAP system does not need to change.
What SAP RPA is, and what it is not
SAP RPA does not mean installing a new module or modifying the system. The robot opens SAP on its own machine, goes through the same screens in the same order, fills in the fields, saves and reads the result SAP returns. From SAP's point of view the work is still done by that employee, and the records carry their user name.
That is why a robot works with standard SAP screens as well as company-specific ones. If a screen changes, the robot does not improvise. It stops and tells someone.
Not every SAP task suits a robot. Rule-based, frequent work whose input comes from a list or a document does. If the screen itself is missing or the volume is very high, development inside SAP may be the better route, and we weigh that with you up front.
SAP work a robot can take over
Most of the SAP tasks that take the most office time are a good fit. Some of the work we can automate:
- Collecting incoming invoices (e-invoices, PDFs, scanned documents) and posting them to SAP
- Running month-end close steps in the right order and at the right time
- Moving a purchase requisition through approval, purchase order and service entry
- Creating and bulk-updating material, customer and vendor master data from a request list
- Periodic maintenance in accounting, costing and quality
- Turning SAP data into standard reports and sending them out
Your permissions, your session
The robot never uses a super-user. Whatever SAP authorisations the employee has are exactly what the robot can do. Your authorisation matrix, your audit trail and the answer to who posted this entry stay the same; you simply gain a much more detailed log.
The robot runs on your own machines. Nothing is sent to the cloud, the SAP password is stored encrypted on that computer and never appears in any log.
It stops when unsure and never posts twice
The most dangerous thing an SAP robot can do is retry something it is not sure about. If the connection drops while saving, SAP may already have created the document. Our robots do not resend in that case; they flag the item and leave the decision to a person.
Each document's status is tracked and anything already posted is skipped on the next run. After a restart, the robot finds the unfinished work and carries on. Before go-live it runs in trial mode, and its results are compared with the manual work before anything is posted for real.
From our projects
At one manufacturer, the repetitive SAP work of the finance, purchasing and production teams now runs on a single modular platform: master data creation, month-end close, the requisition to service entry chain and periodic reports. Tasks that took hours now take minutes. It is covered by automated tests, and each new process is added as a new module.
At a manufacturing group, monthly invoice posting dropped from a week to 15 minutes. The robot matches SAP document numbers against its own records and skips invoices that are already posted.
Questions
Does SAP RPA require changes to our SAP system?
Usually not. The robot uses the same screens an employee uses. What it needs is a user with the right authorisations and a machine to run on. Any settings your IT team needs to enable are agreed in writing during analysis.
What happens to the robots when SAP is updated?
Steps whose screens change are re-taught. Business rules, checks and the activity log stay the same, because only the part that talks to the screen changes. If we know your update calendar early, we build it into the maintenance plan.
Do we have to use UiPath or another RPA platform?
No. We build our own robots and they need no separate platform licence. If you already have an RPA platform, we will tell you which option makes more sense for the process at hand.
Robot or ABAP development?
If the screens exist and the work is repeated in them, a robot is quick and practical. If a report or screen is missing, the volume is very high or the rule belongs inside SAP, ABAP development is the better fit. Some projects use both.
Do you work with companies outside Turkey?
Yes. Most of our work is in Turkey, but the approach is the same anywhere SAP is used. Discovery and most development can be done remotely.
Some of our group companies run a different ERP. Can you cover them too?
Yes. The same robots work in Logo, Netsis, Mikro, Dynamics 365 or Oracle, including work that moves data between SAP and another ERP. Our ERP automation page covers this in detail.
Give us 30 minutes and one job.
Tell us about a repetitive task or a tool your team is missing. We'll tell you plainly what it needs. If it needs nothing, we'll say that too.
Free, 30 minutes, no commitment.